Files created by this software are organised using a preset folder structure. Sub folders are created automatically within the folder where the workbook is located. It is recommended that the VAT Return workbook is stored in a specific folder. For example, "C:\My MTD VAT Returns".
Archive Folder: The sub folder "\Archive" is automatically created when you first use the software. After you have updated to a new version, this may be a convenient location to store your previous version. This may avoid confusion as to which is your latest version.
Receipt Files: When a draft or finalised VAT Return is saved as a PDF file it is stored, by default, to the sub folder "\Receipts". However, For each Business, the folder location can be changed, essentially allowing you to store the PDF receipts in any accessible location. Once changed, the new folder location becomes the default for that business.
Evidence Files: During each VAT Return submission, copies of the full submission and HMRC response are saved to the sub folder "\Evidence". These files are stored in Text and JSON format and can be viewed using a 'Text' editor such as NotePad or WordPad.
Data Backup Folder: Each backup created by the 'Backup Data' routine is stored in the sub folder "\Backup".
Import Folder: When you Import a VAT Return from, for example an Excel workbook, the routine first searches in the sub folder 'Import'. This may be a convenient location to store the files. However, For each Business, the file folder location is saved automatically after each import, therefore you can essentially store the files in any accessible location. This folder location then becomes the default for future imports.
Bin Folder: The sub folder "\Bin" used to store technical log files created by the software. These log files may assist in the resolution of technical issues that may occur during the use of the software.